POSITION AVAILABLE: Accounting/Sales Administrator’s Assistant
HOURS: 8AM – 4.30PM
REPORTS TO: DWIGHT ALBERHASKY
ACCOUNTING DUTIES
Mailing Packages for office and shipping to customers
USPS tracking numbers/postage added in to Radius sales orders for shipping
Morris & Dickson Reports Bi-Quarterly
Graphic Adobe Announcement Work
AWG sending Emails in Radius Daily
Scanning invoices
Putting invoices on shared drive
UPS Invoices Monday (Freight and Packages) and Friday (Just freight)
Must be 5 days out from the current date or you will have to make corrections.
End of the month check to see if anything seems past due
Sales Rep Mail Wednesday (time consuming)
Pre-prep Tuesday won’t have time Wednesday mornings
This task takes 1 to 1.5 hours to complete every time.
Stamping, folding, and mailing invoices to customers
Pre-Sorting files in file room to make it easier for others to put away.
If able to, help file when file room is overwhelmed
Payable Emails/vendor sorting
Vivid and Rapid Count Scanning and Virtual Filing
Certificates of Insurance (spreadsheet, scan to shared drive)
SALES SUPPORT
Sending Bulletins/Updated Pricing / Invoices weekly to Reps and Office
Sales Rep pricing Requests
Mailing Sample Requests/Keeping the Sample Rooms stocked/updated
Keep all Office/Sales Rep information up to date
Sales Rep Acknowledgements Fridays
Updating Signed Warranties when returned/giving to Derek
Email Accounts I look after/have Access to
Sales Emails
Social Media Emails
Twitter Emails
WebInfo Emails
Tradeshow Emails
Admin Fax Emails
LTC Book Pricing Updating / Master Book Pricing Updating
OFFICE SUPPORT
Holiday Card lists/labels yearly
Purchasing calendars for company yearly in October
Constant Contact Emails and Campaign creations
Constant Contact Graphics
Updating Website Info
Creating interactive PDF’s with LiveCycle
Tradeshow prepping
Managing the Tvboard
Updating Monthly Announcements
Updating employees on TVBoard
Inputting pictures on TVBoard
Reconnecting TVBoard to Server after restarts.
Keeping Office Supplies Stocked
Keeping Lunchroom supplies stocked
DOSIS Spreadsheet and samples every Monday
Updating/managing files on SharePoint
Granting and managing access to SharePoint
Keeping Neoship stocked and working
Yearly maintenance is every November
Supplies purchased through Neoship
Keeping mailing supplies stocked
Order supplies through USPS
Custom Labels are through Lindsey
Creating Labels in Avery for the office
Birthday and anniversary graphics and updates monthly